News Details

2015.05.15

Labor Insurance Premium and Process of Annual Renewal

List of news

1. Introduction
The time for annual renewal of labor insurance is coming soon. Employers running business in Japan will receive the envelope for annual renewal from the Prefectural Labor Bureaus. So in this column, we mention the general outline of labor insurance and the process of annual renewal.
   
The word “labor insurance” seems to be familiar, but do you know that labor insurance is a collective term for “worker’s accident compensation insurance” and “employment insurance”? Labor insurance consists of the above two insurances, together with “general contribution” (contribution for securing the victim of asbestos based on the Act on Asbestos Health Damage Relief).

In principle, all employees receiving wages in the operation are eligible for worker’s accident compensation insurance, regardless of employment status (e.g. day laborers, part-timers, full-time workers, etc.).
Employment insurance, on the other hand, is applied to workers satisfying certain conditions such as working 20 hours or more per week, or expecting to work 31days or more, and so on. Directors such as president, vice president, etc. are not treated as employees, and so they are not eligible for both worker’s accident compensation insurance and employment insurance. (They cannot apply for those two insurances.)

2. Insurance Premium and Rate
The rate of worker’s accident compensation insurance premium differs depending on a type of business and ranges from 2.5/1000 to 88/1000. The premium is totally paid by the employer. The rate of employment insurance also differs depending on a type of business, but the premium is paid by both employers and employees. As you see below, the burden of employers are heavier than that of employees.
  
(Employment insurance premium rate for FY2015)
  

As for worker’s accident compensation insurance, a merit system is available, in which the rate or the amount of premium is increased or decreased within certain limited range. In addition, the rate of worker’s accident compensation insurance premium will be partly changed from April 1, 2015. (The rate of employment insurance premium remains the same.)

3. Calculation of the Insurance Premium
The insurance premium amount is calculated by multiplying the “total amount of wages” paid from April 1 to March 31 of the following year by the premium rate. The “total amount of wages” means all the wages (salaries, bonuses, benefits, or any payment no matter what the name is) the employer pays to the employees for one year. Allowances in kind such as commuter pass are also included into the” total amount of wages”, but congratulatory or condolence payment, retirement allowance, etc. are not included.

4. Annual Renewal of Labor Insurance Premium
“Annual renewal” is the process of settling up the “final insurance premium” of the previous year and paying the “estimated insurance premium” of the current year. The employer is required to settle the insurance premium and submit the report of annual renewal to the Prefectural Labor Bureaus from June 1 to July 10 of the year.

For example, in 2015, the “final insurance premium” is calculated from the total amount of wages paid from April 1, 2014 to March 31, 2015, and the “estimated insurance premium” is calculated from the total amount of wages to be paid from April 1, 2015 to March 31, 2016. The due date of submitting the report and the payment of the premium are from June 1 to July 10, 2015.

Surcharges might be imposed in case that the submission of the report and the payment of the insurance premium are delayed. Also, account transfer payment or installment payment (paid into three times) under certain conditions is now available.

We provided an overview of labor insurance premium and annual renewal in this column. If you have any questions, please feel free to contact us.


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